How to Use Different Actual and Billed Quantity in Tally


   It is so because when customer purchases the goods in large quantity then under the company scheme give some items as free sample to the customer. Then this amount is deducted from the billed quantity. In other words, we can say that this amount is not included when billed is maintained.

For example:  when Mohan purchased 10 shirt from showroom then a company gives 2 shirts free as a sample to the customer. Then under Actual qty column 10 pieces will be entered and under Billed quantity 8 numbers will be entered.

              quantity
        actual
          billed
      10 pieces
        8 pieces

Sometimes, the goods purchased or sold may have difference in the Actual and the Billed quantities due to the following reasons:
  • Free scheme or discount.
  • Rejected by the retailer for defective quality
  • Rounding off of the billing quantity.

 First of all activate the actual and billed quantity.
 
How to activate different actual and billed quantity?
  • F11 --> F2  
  • F2--> activates the actual & billed qty.
              
Then go to accounting voucher in sale and purchased voucher.
Following images are opened in screen as below.

           

 It means actual sold 40 pieces but include 20 pieces in discount. So in billed only 20 pieces are written.

How and when need arises to activate the zero valued entries?
  • F11 --> F2
  • F2--> zero valued entries.

      
     When there is no need to write a amount then under certain circumstances need arises to activate the zero valued entries. It can be explained with the help of example:

    For Example: When person purchased 20 television from any company then for purchasing a large quantity of goods co. gives mobile to the customer as a gift. For this purposed need arises to activate the zero valued entries. 

    Amount of Sony Ericson  is not written because it gives to the customer as a gift for purchasing a large quantity of goods.