when any person can start the business then gives order to the supplier for delivered the goods in large quantity and then sale to his customer according to his order. When the order is placed with the suppliers for the supply of goods, the Items, quantities, date of receipt etc., details are given with the Purchase Order Number. Later, when these goods are received, the Purchase Order is tracked for the Order Details either in the receipt note or in the purchase Invoice.
In this chapter we will discuss:
- Purchase order
- Sale order
Purchase order:
How to activate the purchase order?
- Press f11 --> Press f2
- Press f2 --> allow purchase order and sale order.
- Gateway of tally --> inventory voucher
- inventory voucher -->ALT F4
- ALTERNATIVE: After inventory voucher, click purchase order on the right side on the screen.Following procedure to fill the purchase order:
- Party’s a/c name: first of all fill the party name like supplier name to whom our business is concerned in terms of purchasing order. To create the party name first of all alt+c then create the party name in ledger creation.
- Order no.: order no.is written after when goods are received.
- Purchase ledger: when enter on purchase ledger then automatically list of ledger is creating then select purchases5.5%.
- Name of items: name of the items are written which you want to purchases. To create the purchase order press any key then list of ledger creation. Then select it. When any items are not shown then alt+c and create it. When select then set the quantity and rate and select it. Press enter then after narration is being necessary and accept it.
Following procedure to fill the sale order:
- Party’s a/c name: first of all fill the party name like customer name or those co. which are received goods from our company. To create the party name first of all alt+c then create the party name in ledger creation.
- Order no.: order no.is written after when goods are sent to our customer.
- sale ledger: when enter on sale ledger then automatically list of ledger is creating then select sale 5.5%, or vat according to current period.
- Name of items: name of the items are written which you want to sale. To create the sale order press any key then list of ledger creation. Then select it. When any items are not shown then alt+c and create it. When select then set the quantity and rate and select it. Press enter then after narration is being necessary and accept it.
How to see?
- Display --> inventory books
- inventory books --> purchase order book.
Then we can see that item which we have ordered to another company.
Then after: open accounting voucher and press F9. Then purchase voucher maintained.
How to see pending?
- Display -->statement of inventory
- Statement of inventory --> purchase order summary.
It means some of the items received from company and some not received from the company. Those items which are not received are shown in purchase order summary.